Accurate clinical hours, tamper-proof EVV verification, zero timesheet disputes.
Paper timesheets, blurry smartphone photos of sign-in sheets, and late-night manual math destroy agency margins and delay client billing. YourMedSoft delivers a mobile web punch clock with GPS geofencing, digital supervisor signature capture, and automated overtime calculations that turn approved shifts into invoices instantly.
YourMedSoft Time & Attendance is a healthcare staffing time-tracking system that combines GPS geofencing, 21st Century Cures Act EVV compliance, and on-screen digital supervisor signature capture. It automates FLSA and California daily overtime calculations (8h/12h thresholds), enforces mandatory meal break deductions, and enables bulk coordinator approvals—eliminating timesheet disputes and accelerating payroll and billing cycles.
Platform Architecture & Capabilities
Engineered specifically for clinical staffing coordinators, recruiters, and billing directors.
GPS-Geofenced Mobile Punch Clock
Clinicians clock in and out directly from their mobile browser without downloading heavy app store software. High-accuracy GPS coordinates are validated against facility perimeters.
- •No app store download required—works on iOS and Android browsers
- •Configurable facility geofence perimeter thresholds (e.g., 250 meters)
- •Automatic exception flagging for out-of-bounds clock-ins
On-Device Supervisor Digital Signatures
Capture verifiable proof of hours worked at the point of care. Charge nurses and hospital supervisors inspect logged hours and sign directly on the clinician’s mobile screen.
- •Vector signature capture stored with timestamp and supervisor name
- •Embedded directly onto PDF timesheets and client invoices
- •Protects agency against billing pushback and invoice audits
Automated Multi-Rule Overtime Engine
Eliminate costly manual overtime calculation errors. The system automatically computes regular hours, time-and-a-half, double-time, and holiday rates according to state regulations.
- •FLSA 40-hour weekly threshold calculation across multiple facilities
- •California daily overtime rules (8-hour, 12-hour, and 7th day rules)
- •Weighted average regular rate of pay calculations for blended shifts
Meal Break Deductions & Attestation Waivers
Ensure compliance with state labor break mandates. Configure automatic 30-minute meal break deductions while providing digital waiver forms when clinicians work through breaks.
- •Automatic break deduction for shifts longer than configured hours
- •Clinician break waiver attestation checkbox with reason logging
- •Audit log tracking for meal break penalty pay scenarios
Consolidated Bulk Review & Approval Queue
Review hundreds of timesheets in minutes. Coordinators can filter by facility, department, or clinician, inspect supervisor signatures, and approve in bulk.
- •Side-by-side view of scheduled shift hours vs. actual clocked hours
- •1-click bulk approval with automated notification to billing
- •Instant dispute flagging with clinician push notifications
Interactive Timesheet Dispute Resolution
When hours clash between facility punch clocks and clinician logs, coordinators initiate interactive dispute resolution directly within the platform with complete audit logging.
- •Two-way messaging between coordinator, clinician, and facility
- •Historical adjustment log with timestamps and admin user IDs
- •Versioned timesheet snapshots preserved for legal compliance
Built to Meet Strict Clinical & Healthcare Labor Mandates
21st Century Cures Act EVV
Meets all 6 statutory EVV mandates: date, time, location, clinician, client, and service type.
FLSA & State Overtime Laws
Accurately calculates standard weekly and daily overtime, including California DIR regulations.
Electronic Signature Act (ESIGN)
Legally binding digital supervisor signatures compliant with federal and state ESIGN acts.
HIPAA & PII Data Protection
Encrypted location and shift data with strict role-based access preventing unauthorized disclosure.
How It Operates in Real Time
Step-by-step execution designed to eliminate manual intervention between coordinators, clinicians, and facility supervisors.
Clinician Geofenced Clock-In
Clinician taps Clock In on mobile upon arrival. GPS verifies presence within the facility perimeter.
Shift Execution & Break Logging
Shift hours track in real time. Meal breaks are recorded or automatically deducted according to agency rules.
Supervisor On-Screen Sign-Off
At shift end, the clinician presents their device to the charge nurse to review hours and capture an on-screen e-signature.
Coordinator Approval & Invoice Sync
Timesheets land in the agency approval queue. Once approved, payroll figures lock and client invoices generate automatically.
Why Leading Healthcare Agencies Choose YourMedSoft
| Capability / Workflow | Manual Spreadsheets & Texts | Legacy VMS Software | YourMedSoft Platform |
|---|---|---|---|
| Timesheet Collection | Paper sheets, photos, text messages | Manual portal upload by Sunday night | Real-time GPS punch clock with instant sync |
| Supervisor Verification | Physical clipboard paper signatures | Email approvals that get buried | Point-of-care on-screen digital e-signature |
| Overtime Calculation | Manual spreadsheet math (high error rate) | Basic weekly 40h rule only | Automated 8h/12h daily + 40h weekly engine |
| Billing Transition Speed | 3-7 days after pay period close | 1-2 days after manual audits | Instant: approved timesheet generates invoice |
Common Operational & Technical Questions
Related How-To Documentation
How do healthcare workers clock in and out from mobile devices?
How do supervisors and coordinators review and approve timesheets?
How does EVV GPS verification and digital supervisor signature capture work?
How do I resolve disputed punch times and missing meal breaks?
How do daily and weekly overtime threshold calculations work?
Operational Resources for This Workflow
Nurse Meal Break Waiver & Attestation Form
Voluntary second meal period waiver form for nurses working 10-12 hour hospital shifts.
Healthcare Staffing Gross Margin Modeler
Simulate regular vs. overtime billing impact and calculate true hourly clinician gross profit.
Home Health & Hospice EVV Platform
CMS 21st Century Cures Act compliant GPS electronic visit verification for mobile clinicians.