Streamline Visiting Nurse Dispatch, Bedside Signatures & Electronic Visit Verification
YourMedSoft equips home care agencies and hospice providers with bulletproof EVV compliance, GPS point-of-care verification, mobile patient signature capture, and automated mileage tracking.
Home health and hospice staffing software by YourMedSoft delivers 100% compliance with CMS 21st Century Cures Act Electronic Visit Verification (EVV) requirements. Visiting clinicians clock in via mobile with high-accuracy GPS geocoding, record point-of-care patient signatures, and capture visit notes even in rural offline environments, completely automating Medicaid and private insurance billing.
Platform Architecture & Capabilities
Engineered specifically for clinical staffing coordinators, recruiters, and billing directors.
CMS-Compliant Electronic Visit Verification (EVV)
Capture all 6 CMS-mandated EVV data points at point of care with high-precision GPS geofencing and zero hardware costs.
- •Automatic recording of patient identity, caregiver identity, and precise geocoordinates
- •Exact arrival and departure timestamps preventing billing fraud and audit clawbacks
- •CMS EVV aggregator data export ready for state Medicaid transmission
- •Offline punch recording with automatic sync upon reconnecting to network
Point-of-Care Patient & Guardian Signatures
Verify clinical service delivery on site with digital on-screen signature capture and biometric confirmation.
- •Touchscreen stylus or finger signature capture on smartphone or tablet
- •Relationship to patient verification (patient, spouse, legal guardian, power of attorney)
- •Reason code logging for patients physically unable to sign (e.g., hospice decline, cognitive impairment)
- •Tamper-evident cryptographic signature hashing tied to patient records
Automated Route & Mileage Reimbursement Engine
Eliminate manual mileage logs with automated travel distance calculations between patient homes.
- •Point-to-point transit calculation based on standard driving routes
- •Configurable IRS standard business mileage rate application
- •Separate line-item tracking for billable travel time vs clinical visit hours
- •Direct sync to clinician payroll and reimbursement exports
Home Care & Hospice Scheduling Dispatch
Coordinate visiting nurses (RN/LPN), physical therapists, and certified nursing assistants across patient geographic zones.
- •Patient territorial zoning to minimize caregiver drive times and fatigue
- •Continuous hospice care shift splits (8h/12h blocks) with nursing handoff notes
- •Patient preference matching (language, pet allergies, caregiver gender preference)
- •Automated clinical skill verification (wound care, IV infusion, tracheostomy, palliative care)
Built to Meet Strict Clinical & Healthcare Labor Mandates
21st Century Cures Act § 12006
Full federal compliance for personal care services (PCS) and home health care services (HHCS) under Medicaid.
HIPAA Security Rule Standards
End-to-end 256-bit AES encryption for all patient addresses, clinical notes, and digital signatures.
CMS Conditions of Participation (CoPs)
Documented clinical competency assessments and supervisory visit tracking for home health aides.
IRS Business Mileage Standards
Detailed transit logging ensuring compliant non-taxable mileage reimbursements for mobile staff.
How It Operates in Real Time
Step-by-step execution designed to eliminate manual intervention between coordinators, clinicians, and facility supervisors.
Territorial Shift Assignment
Dispatch visiting clinicians to patient residences optimized by clinical skill and geographic proximity.
GPS Point-of-Care Clock-In
Clinician arrives at patient home and punches in; EVV records exact coordinates and time.
Service Delivery & Care Tasks
Clinician completes assigned care plan activities (vital signs, wound care, medication administration).
Digital Sign-Off & Punch-Out
Patient or legal guardian signs directly on device; departure timestamp and location are locked.
Automated Billing & Payroll
Verified visits generate compliant Medicaid/commercial claims and populate caregiver mileage pay.
Why Leading Healthcare Agencies Choose YourMedSoft
| Capability / Workflow | Manual Spreadsheets & Texts | Legacy VMS Software | YourMedSoft Platform |
|---|---|---|---|
| EVV Compliance | Paper log sheets rejected by state Medicaid aggregators | Expensive proprietary GPS telephony hardware ($50+/device) | Zero-hardware mobile web EVV compliant with all 6 CMS rules |
| Visit Signatures | Physical paper signature logs easily lost or smudged | Delayed upload requiring desktop scanner at week’s end | Instant mobile touch signature captured at patient bedside |
| Mileage Tracking | Handwritten odometer sheets prone to padding and audits | Generic mapping tools requiring manual address copy-paste | Automated point-to-point transit calculations with IRS rate rules |
| Visit Invoicing | Weeks spent reconciling paper slips before submitting claims | Complex billing systems separated from caregiver schedules | Instant conversion from verified EVV visits to clean claims |
Common Operational & Technical Questions
Related How-To Documentation
How to Use EVV, GPS Geofencing, and Digital Signatures for Shift Verification
How to Upload, Verify, and Track Clinician Credentials
How to Review, Edit, and Approve Staff Timesheets
Operational Resources for This Workflow
Nurse Meal Break Waiver & Attestation Form
Voluntary meal break waiver tailored for mobile visiting clinicians and field nurses.
Healthcare Staffing Gross Margin Modeler
Model per-visit pay rates against client reimbursement caps and clinician mileage burden.
GPS Time Tracking & Mobile EVV Software
CMS Cures Act-compliant GPS mobile time verification and electronic patient signatures.