How do I map internal facility cost centers for accurate billing allocation?
Configure department accounting cost-center codes across client hospitals to enable accurate departmental chargebacks and budgeting reports.
To configure department cost centers in YourMedSoft, open Foundation > Facilities, click Departments & Units, select or add a unit (e.g. ICU, NICU, Med/Surg), and enter the facility’s internal General Ledger Cost Center Code. All subsequent shifts and invoices will carry this code automatically.
What You Need Before Starting
- Accounting cost-center codes provided by client hospital finance department.
Clinical & Regulatory Compliance Standards
- Aids hospital clients with Medicare Cost Report (CMS-2552-10) compliance and department labor accounting.
Step-by-Step Instructions
Open Facility Department Directory
Go to Foundation > Facilities, select the hospital, and click "Departments & Cost Centers".
Add Clinical Department
Click "Add Department" and input the department name (e.g., Intensive Care Unit - West Tower).
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Input Accounting Cost Center Code
Enter the hospital’s internal accounting code (e.g., CC-70410).
Link to Scheduling Dropdowns
Save the department. It now appears as an option when posting open shifts for this facility.
Pro-Tips & Best Practices
- Hospital finance teams require accurate cost-center tagging to avoid invoice rejection during month-end reconciliation.
Troubleshooting & Operational Edge Cases
Issue: Shift assigned to wrong cost center
Operational Resolution: Open the shift details modal on the scheduling calendar and update the Department Unit dropdown.
Frequently Asked Questions & Troubleshooting
Can invoices be grouped automatically by cost-center code?
Yes. Invoicing settings allow you to automatically group invoice subtotals by department cost center.
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